Employment

Undergraduate Program Administrator

Department of Secondary Education

Competition No. - S109015677D1
Posting Date - May 03, 2012
Closing Date - May 10, 2012

Position Type - Full Time - Operating Funded
Salary Range - $3,890 to $5,282 per month
Grade - 08
Hours - 35

This position has an end date of May 6, 2014 and offers a comprehensive benefits package which can be viewed at: www.hrs.ualberta.ca.

UofA employees interested in a secondment are encouraged to apply.

The Undergraduate Program Administrator works closely with the Associate Chair (Undergraduate) and is responsible for handling all the daily activities of the undergraduate program as the primary resource for all instructional staff and undergraduate students in Secondary Education.

Duties

  • Maintains the departmental course master timetable; inputs course, instructor and program information; works closely with Registrar’s Office Exams and Timetabling staff
  • Assists department Administrative Team with overall timetable planning and course scheduling for Fall/Winter session and Intersession
  • Receives and responds to general telephone, e-mail and in-person inquiries from staff, students and general public
  • Reviews program plans of undergraduate students in the Secondary route and advises students regarding course selection; provides registration support to students
  • Provides policy and procedural information to instructors and staff on administrative and academic matters including re-examinations, deferred examinations, grade appeals and grade changes
    Prepares reports and gathers statistics from database as needed
  • Provides advice around discrepancies in the program that require calendar changes and coordinates calendar change submissions
  • Coordinates departmental undergraduate award selection process
  • Administers student employment programs such as Summer Temporary Employment Program (STEP)
  • Coordinates Special Registrations transactions including unique funding requests, alternate delivery and cost recovery, preparation of expense reimbursement and payroll forms; works with financials assistant to track department expense recoveries
  • Enters payroll (ePAFs) for contract academic staff, STEP staff and acts as backup for biweekly payroll entry
  • Responsible for input, update and accuracy of all undergraduate program information on the department website
  • Maintains filing system for undergraduate program materials
  • Performs other duties as required

Qualifications

  • High school diploma; a post secondary degree is preferred; equivalent combinations of education and administrative experience in a post secondary environment may be considered
  • Strong commitment to student services and considerable student administration experience in an educational setting
  • Superior interpersonal and oral and written communication skills
  • Excellent organizational and time management skills along with established problem solving skills, accuracy and attention to detail
  • Computer proficiency using MS Office applications (Word, Excel and Adobe Professional) and internet skills are essential
  • Working knowledge of University of Alberta academic policies and procedures preferred
  • Experience using PeopleSoft financials (eTRAC) and HCM (ePAF), and Content Management System (CMS) website application would be an asset

How to Apply
 
http://www.careers.ualberta.ca/Competition/S109015677D1/

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

The University of Alberta hires on the basis of merit. We are committed to the principle of equity in employment. We welcome diversity and encourage applications from all qualified women and men, including persons with disabilities, members of visible minorities, and Aboriginal persons.